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Event Submission and Approval SOPs
The following SOPs will govern the planning, coordination and hosting of events at United Operations. The Public Relations Office will be the central oversight and administration office for all events hosted at United Operations. The PRO will ensure members utilize a standard formats for event planning and ensure the highest quality is giving to players on event day. Let it be understood that these SOPs are to be used as a guide in order to better run events, and the PRO reserves the right to enforce or modify these rules on a case by case basis.
1 Event Nomination/Proposal
1.1 All Proposed events need Regular Nomination with GM/Officer Support.
1.2 The Regular Nominator is responsible for the planning and Organization of an event.
1.2.a Non Regulars whom have Regular Nominator support may assist in event Planning and Organization.
1.2.b The Regular Nominator is responsible for all coordination between GM's and PRO
1.3 GM/Officer Support personnel must be established before the event, minimum 2.
1.3.a GM/Officers in a support role must give notice if unable to attend within 72 Hours before the Event.
1.3.b Replacement GM/Officers need to have at least 72 Hours notice for emergency replacement.
2 Custom Content
2.1 Any Event with new or custom content not existing at time of nomination will be scheduled no sooner than 2 months in advance.
2.2 Custom Content is considered to be scripts/addons/landmass/units.
2.3 Any Event with Custom Content needs to be prepared and in a working/tested state no later than 1 Month after proposal.
2.4 Custom Missions designed for events with nor prior working/tested version, are considered Custom Content.
3 Event Request Process
3.1 Events must be requested as per Event Request Form and submitted within the PRO Requests Subforum.
3.2 Events will be approved or denied within their own respective threads.
3.2.a Events that are Denied may will include reasoning in these threads.
3.2.b Events submitted will be decided on within one week of posting.
3.3 Events Proposed by PRO's do not need a request thread, but will be tracked internally with same requirements.
4 Event Schedule/RollCall
4.1 Event times will include two parts. Roll Call and Start Time
4.2 Roll Call time is expected to take between 30 minutes and 1 Hour.
4.3 Start Time is when the event is to begin, at it's latest point.
4.4 Members/Regulars whom are not in attendance in the RollCall Time are considered absent.
5 Event Slotting
5.1 Event Slotting will be managed by Host/GM and PRO as defined by the Event Roster.
5.2 Event Roster will be made public at the time of the event for organization.
5.3 Event Day corrections to an Event Roster will be decided by the Regular Host and PRO.
5.4 Signups for the Event Roster are managed by Event Request Form
6 Event oversight
6.1 PRO Office will have final oversight on planning and preparation of all events for quality control.
6.2 Any changes to mission intent/proposed intent will negate the event unless approved by PRO Office.
6.3 Any changes to Event Roster within 72 hours of the event will require PRO Office approval.
6.4 Any changes to modpack/addons/dependencies will require GSO/GM testing to be approved.
7 GM/Officer Event Oversight
7.1 Event Organizers will be required to secure a minimum of Two GM/Officers to be present for the full duration of any event.
7.2 Missions must be available and tested two weeks before the event is scheduled.
7.3 Event Missions will not be changed with out the approval of the MMO and PRO offices.
8 Event Cancellation
8.1 PRO office holds the right to cancel, move, change and restrict events from happening as they see fit.
8.2 Forced Cancellation may be declared for reasons defined above.
8.3 PRO Office may also cancel an event if they cite that an event is improperly planned/managed/tested.
8.4 PRO office reserves the right to deny Regular Sponsorship of events based these guidelines in past or current events.
9 Event Management Scope
9.1 All proposed events will be managed as per this document, with the following exclusions.
UOAF Events & Training
All banners, media and announcement posts must be ready to go at the time of the request, PRO will approve all event media and post as we see fit. PRO will help regulars promote approved events across all mediums, ie. Facebook, Twitter, Youtube and the forums.
Event Request Form:
Reg Sponsor (if non-reg submitter):
Sign-up Event? Y/N
Sign-up form: (post the sign-up form you intend to use for the event here. Sign-up form is subject to review.)
Mission(s) required for the Event: (The name or names of missions that will be played in the event, list ALL)
Is this mission complete? Y/N (by answering yes to this question you are signifying that the mission for the event is in the state that it will be in on event day)
Custom content? Y/N
If yes list custom content required here: (List of any custom mods required for this event and where to get them)
Event description: (the description that will be on the front page post for this event)
Banner: (The banner that will be displayed on the front page post for this event)